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Results from a survey conducted by AvePoint, Inc. in partnership with Exec Survey and iGov Survey, revealed how over 200 unique organisations in the U.K. enabled seamless business continuity amid the pandemic.
The survey found, three quarters (75%) of organsations deployed Microsoft Teams without proper governance or security in place, leaving them vulnerable to internal and external threats.
Nearly all (95%) of companies believe they are compliant with internal and external regulations. Similarly, only 7% lacked confidence that their digital collaboration deployment was secure from data leaks and unauthorised access.
Annually, just 28% check the settings and membership of Microsoft Teams, to identify potential risks. Only 25% remove guest users, in addition to less than a quarter (22%) who can determine who has access to specific data for audits, and the mere 13% who can restore individual files deleted for a year or longer.
“While the speed at which many organisations pivoted to the cloud this year was nothing short of amazing, that may have come with major security trade-offs,” said John Peluso, Chief Product Officer at AvePoint, and Microsoft Regional Director. “But I am optimistic because, as our survey revealed, many businesses now have an opportunity to reduce risk in the near and long-term with proper governance solutions in place.”
Consistent with the over 145 million daily active Teams users Microsoft recently announced, AvePoint found that only 3% of companies do not leverage Teams today. Further, regular Office 365 usage jumped from nearly half (48%) pre-pandemic to now over three quarters (76%).
Despite widespread adoption of new digital communications tools, 43% of companies believe making them compliant is challenging. In fact, 37% want to invest in Teams governance and management in the future to reduce the burden on IT and more confidently ensure they are compliant with regional and industry specific guidelines like records – which only 23% of companies capture across Teams.
Nearly half (48%) of organisations’ IT teams need hours or days to create digital workspaces like Microsoft Teams or SharePoint once requested by employees, which can lead to low adoption and shadow IT. As a result of increased responsibilities, the biggest challenge for 56% of organisations is the surging burden on IT when it comes to managing and servicing new collaboration tools.
“Our digital collaboration survey found that it is near impossible for employees to always comply with relevant policies, and for IT to monitor said activity, especially with the increased responsibilities they’ve taken on over the past year and a half,” said John Hodges, SVP Product Strategy, AvePoint. “That’s why there is a growing need for governance automation for any company leveraging tools like Microsoft Teams.”
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