New app to simplify copyright administration for schools and colleges

The Copyright Licensing Agency (CLA) has partnered with KYOCERA Document Solutions UK to create a new app that collects information about school copying.

‘CopyScanPublications’ is a free app that can be installed on the school copiers and scanners to collect the copying data that is required by CLA to make royalty payments to authors, visual artists and publishers.

The app captures copying done by staff of any articles, chapters or other extracts from publications that they use for teaching, and aims to reduce the burden of administration for schools.

Currently, although the process works it is largely manual and can be time consuming for school staff who are asked to fill forms and provide separate copies for CLA. “This takes time and often leads to incomplete returns or important details missed through human error or time pressures,” says KYOCERA.

The app will reduce the inconvenience and administration time taken in providing this information, and the CLA will be able to capture accurate real-time data on the copying made in schools, all the while staff will be able to make copies and scans as normal.

“Our mission is to simplify copyright for content users such as schools and colleges and to make sure that copyright owners receive fair payment when their work is copied or re-used. A big part of this is making it easier for our customers to tell us what they are copying so we can make more accurate payments to the copyright owners – the authors, visual artists and publishers,” said Kevin Gohil, COO and Group Chief Transformation Officer at the Copyright Licensing Agency.

“We asked KYOCERA to use their expertise to help develop the technology to digitise the capturing of the copying information we need. The end result is an innovation that streamlines the process for us, school staff and the copyright owners.”

Rod Tonna-Barthet, Chief Executive Officer at KYOCERA Document Solutions UK, added: “With nothing else like this app on the market today, our devices now offer a more complete solution to schools. While KYOCERA is best known for print, everything we do focuses on improving document workflow. This project combined our talent for innovation with our company ethos of doing the right thing.

“According to the National Education Union one of the main reasons teachers leave the profession is because of the burden of paperwork they have to do. Our app is genuinely making a difference in cutting that burden down, helping teachers to spend more time doing what they do best: teach.”

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